Meeting documents
Executive (I)
Thursday, 30th January, 2014
| REPORT TO: | 70 |
| DECISION NUMBER: | PH/12/2014 |
| EARLIEST DATE FOR DECISION: | 30th January 2014 |
THE APPOINTMENT OF INSIGHT TO PROVIDE DATA CENTRE POWER AND COOLING SYSTEM USING HOT AISLE CONTAINTMENT TECHNOLOGY | |
| Matter for Consideration: To consider the appointment of Insight Direct (UK Limited) to provide a Data Centre power and cooling system using Hot Aisle Containment Technology. This follows a tender process conducted via the Government Office Procurement Framework | |
| Information: As outlined in the previous decision Cabinet Member Decision PH75/2012 a formal tendering exercise was undertaken in December 2013 to select a supplier to provide suitable hardware and services to allow the relocation of the Data Centre from Progress House to the new Data Centre at Bickerstaffe House. This contract relates specifically to the power and cooling aspects of the relocation. The Council invited tenders through the Government Procurement’s Service IT Hardware and Software (ITHS RM 1692) Framework. Insight Direct (UK Limited) has provided the most economically advantageous tender and it is the intention to enter into a formal agreement. | |
| Does the information submitted include any exempt information? | NO |
| Legal Considerations: The Project is in line with the Council’s Contracts Procedure Rules and authority has been sought from the Head of Procurement. | |
| Personnel Considerations: Not applicable | |
| Financial Considerations: The costs of the commission will be met from within existing expenditure within the Council’s Capital Programme for the new office development. | |
| Performance Management Considerations: Performance will be managed via a contract including robust performance indicators and contract management procedures. | |
| Risk Management Considerations: A new contract needs to be in place in order to migrate from the data centre at Progress House to the New Council offices. The appointment of a specialist supplier will minimise risk | |
| Relevant Officer: Carmel McKeogh, Deputy Chief Executive | |
| Relevant Cabinet Member: Councillor A. Cross | |
| Consultation Undertaken: Consultation has been taken with the portfolio holder/Cabinet Member for Phones and IT, Assistant Chief Executive and Head of Service at regular intervals | |
| Background Papers: | |
| Is this a key decision? | NO |
| Is the decision required in less than 5 days? | NO |
| Recommendations: To approve the appointment of Insight Direct (UK Limited) to supply, install, commission and test an APC data centre power and cooling system using Hot Aisle Containment Technology (HAC) for the Council’s new data centre at Bickerstaffe House. | |
| Reasons for Recommendations: It is essential that the Council enters a new contract before the move to the new Council Offices. This is necessary to relocate the Council’s key information systems from the Progress House Data Centre to the new offices. | |
| Is the recommendation contrary to a plan or strategy adopted or approved by the Council? | NO |
| Is the recommendation in accordance with the Council’s approved Budget? | YES |
| Other alternative options to be considered: None, to proceed with the new contract would mean that the Council’s key information systems could not be moved and to enter a contract with another supplier would not be in line with the Council’s Contracts Procedure Rules. | |
| Policy, Overview, and Scrutiny Committee Chairman (where appropriate) Date Informed: N/A Date Approved: N/A | |
| DECLARATION(S) OF INTEREST (if applicable) None | |
| Decision: The Cabinet Member agreed the recommendation as outlined above namely: To approve the appointment of Insight Direct (UK Limited) to supply, install, commission and test an APC data centre power and cooling system using Hot Aisle Containment Technology (HAC) for the Council’s new data centre at Bickerstaffe House. | |
| Date: | 30th January 2014 |
| Reason for Decision: It is essential that the Council enters a new contract before the move to the new Council Offices. This is necessary to relocate the Council’s key information systems from the Progress House Data Centre to the new offices. | |
Date of Publication: | 17th February 2014 |
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